REQUEST FOR QUALIFICATIONS AND PROPOSALS
The Putnam County Board of Commissioners requests qualification statements and proposals from qualified professional planning, architectural, engineering, community development, economic development, and/or other qualified consulting firms to perform the necessary functions associated with the County’s FY2017 Community Development Block Grant (CDBG) Community Allocation Program application and subsequent grant administration. Assistance may also include the preparation and implementation of one or more of the state’s Set-Aside Grant Programs: Neighborhood Revitalization; Downtown Revitalization; and/or Critical Infrastructure. Work may include design, architectural and/or engineering services associated with CDBG funded improvements. Consultants may submit qualifications and proposals for one program or for both the Allocation and the Set-Aside Program.
The scope of work includes:
1) For the CDBG Allocation Program- activities include reviewing projects to determine eligibility and cost, application preparation, assistance with convening the required public hearings, uploading the application to the State’s OCEAN software, preparation of the environmental review record (ERR), undertaking the fair housing activities; project oversight and assistance with the design and engineering of applicable construction projects. Contract amounts shall not exceed the range of costs established by ODSA for the CDBG Allocation Program.
2) For assistance with the State’s Set-Aside Grant Programs, tasks include preparation of the grant application, convening the required public meetings to obtain community input, determining type and number of projects, preparing conceptual plans and engineering design work along with estimated costs of the proposed improvements and uploading the application, required forms and information to the State’s OCEAN software. Consultant fees shall not exceed the range of costs established by ODSA for the State’s Set-Aside Grant Programs.
All such proposals must be representative to the scope of services section of the RFQ/RFP and must meet the content criteria as outlined herein. Responses to this RFQ/P will be used to select a qualified firm to perform the required CDBG Allocation Program work and/or to provide Competitive Set-Aside Program Grant Assistance. These services are financed with Federal Community Development Block Grant (CDBG) Program Funds from the U.S. Department of Housing and Urban Development (HUD) administered by the Ohio Development Services Agency (ODSA)-Office of Community Development (OCD).
Since the County is seeking a professional service which may be available from several qualified organizations, the County has elected to follow the competitive negotiation method of procurement as provided in 24 CFR Part 85. Under this method, the County will receive qualifications and proposals from interested parties until the designated date and time listed below.
The County reserves the right to reject any and all proposals and to negotiate various details of the proposals with the parties which have submitted them. If the County does negotiate any aspect of the proposals with any of the parties, it will provide all parties an opportunity to negotiate on the same point. The County reserves the right to select the specific issues on which it will negotiate and will not negotiate any issues other than those it selects.
Purpose of Request for Qualifications/Proposals:
Attention is called to the requirements that all project elements must be submitted in a form which complies with the requirements of the Ohio Development Services Agency (ODSA), Office of Community Development (OCD). Applications for the CDBG Allocation Program and the Competitive Set-Aside Grant Programs must be completed in time for their submittal to ODSA by Friday, June 16, 2017.
Service offerors must submit with their proposal a work plan outlining how the service offeror will address the required work activities associated with the County’s FY17 CDBG Allocation Program and/or assistance with the preparation of the Competitive Set-Aside Grant Program Application. Separate contracts will be executed between the selected consultant and the County for a period necessary to complete all the requirements of the CDBG Allocation Program and/or the Competitive Set-Aside grant program, but in no case exceed twenty-four (24) months. The project work outlined is to be completed by the selected consultant with supervision by the County.
The County will evaluate the qualifications/proposals based on a point system and resulting ranking. The following represents the key factors which will be considered and the points assigned to each:
Experience with Federal/State compliance: 40 points
Performance: 20 Points
Capacity to Perform Work: 15 Points
County Discretionary Points: 5 Points
Cost of Service: 20 Points
Negotiations will begin with the top candidate selected. If negotiations are not successful, the process will begin again with the candidate rated second, and so on. Upon completion of successful negotiations, an award will be made and a contract will be executed with the County.
Offerors are invited to submit one original and one copy of the response to be received no later than December 14, 2016 by 12:00pm (noon):
Vincent Schroeder, Commissioner, Board President
245 East Main Street
Ottawa, OH 45875